With all the hurricanes, flooding, fires, and other disastrous events we’re seeing across the U.S., businesses are taking a closer look at Business Continuity Planning (BCP).
Business Continuity Planning is a necessity when it comes to protecting your business. BCP focuses on protecting and recovering data in the event that a disaster occurs. Just as important as data; however, are your employees! Do they know what to do if the office unexpectedly closes? Will they be able to complete their normal duties from an alternate location to ensure that clients are still taken care of? Is your office set up with the necessary tools to ensure your employees’ success?
Here, we’ll take a closer look at Business Continuity Planning and what you need to be successful.
What is BCP?
Business continuity planning is the creation of a strategy by identifying the threats and risks a company may face, with the intent to ensure that data and personnel are protected and able to continue working in the event of a disaster. The BCP should list the essential functions of the business, identify which systems and processes must be sustained, and specify how to maintain them. It should take into account any possible business disruption, whether it be natural disasters, power outages, cyber attacks, etc.
A successful BCP decreases the chance of a costly outage and prepares personnel with the necessary actions in the event a disaster should occur.
What does your BCP need?
Just as with any important manual, your Business Continuity Plan must have a clear purpose and scope. It should detail when and how to use the plan as well as step-by-step instructions. Other items that should be included are:
- Important contact information for key personnel (such as managers, team leaders, and Human Resources)
- Organizational Flow Charts so that employees know who to contact in case of an emergency
- Identification of key business areas, critical functions, and dependencies between various business areas and functions
- Equipment and Personnel
- Emergency response and management teams
- Checklists and flow diagrams
- Disaster Scenarios and steps for each scenario
- Instructions for working from alternate locations
- Training Documents
- Schedule for reviewing, testing and updating the plan
- Table of Contents for easy reference
No matter how detailed your Business Continuity Plan is; however, testing the plan is the only way to truly know it will work. Many organizations test their plans several times a year, especially when there are changes within management or other key personnel. It is recommended to review and test the plan at least annually.
Who can help with BCP?
To protect your company from a disaster, your business needs an expert to create the right plan based on your business’s unique needs. A disaster can occur at any time, but knowing that your business’ critical data is protected will provide peace of mind and possibly save your business from closing the doors for good!
Our experts at UniVirtual Solutions have a diverse and extensive background in creating and testing business continuity plans for business and government organizations of all sizes. Protecting your critical data is our priority and we keep all requirements in mind when we create and implement the right plan based on your needs.
To learn more about how UVS can help keep your business up and running in the event of a disaster, call our experts at 678.374.4347 or visit us at www.UVS-IT.com.